Payment application processing

Nickleby's innovative workflows minimize the manual processes involved in processing applications for payment, while ensuring contracted rates and SLA's are applied.

Our V&A (verify and allocate) process, available as a module within Emergense, provides the checks and balances to process high volumes of invoices speedily and efficiently. 

Put simply, we ensure that you're not over-charged or pay for things that either aren't fixed or were already fixed - either innocently or fraudulently.

Once your contractor has batched a job for payment, automated checks look for things like duplicate or multiple callouts, the number of skilled tradesmen on site, whether an engineer claimed for overlapping hours etc. 

The system saves time by referring any issues found as a result of these checks back to the contractor before the purchase order is raised. As questions are answered and resolved on the system, there's also a clear audit trail of decision making.

Other checks can also tell you if you have a problem with a specific site, asset or part, so helping to inform your PPM and your equipment and parts ordering.

Having verified the costs, the job is finally allocated to a budget code as determined by you, so that you know exactly what's being spent where. And your contractors know that their invoice will get paid, as there is no further checking required.

Call us now to discuss how we can improve your processing of applications for payment.

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